https://wiki.london.hackspace.org.uk/w/index.php?title=Project:UK_Hack_Camp/Minutes/2011-12-05&action=history&feed=atom&&feed=atom&Project:UK Hack Camp/Minutes/2011-12-05 - Revision history2024-03-29T13:32:21ZRevision history for this page on the wikiMediaWiki 1.35.5https://wiki.london.hackspace.org.uk/w/index.php?title=Project:UK_Hack_Camp/Minutes/2011-12-05&diff=20119&oldid=prevMartind: Created page with "(Copied from [https://groups.google.com/forum/#!topic/uk-hack-camp/LkMnAqDlnqM Paul2's email]) * Meeting date: 5th December * Attendees: Me, Jonty, Russ, Mark, Martin, Martind, ..."2011-12-19T22:48:16Z<p>Created page with "(Copied from [https://groups.google.com/forum/#!topic/uk-hack-camp/LkMnAqDlnqM Paul2's email]) * Meeting date: 5th December * Attendees: Me, Jonty, Russ, Mark, Martin, Martind, ..."</p>
<p><b>New page</b></p><div>(Copied from [https://groups.google.com/forum/#!topic/uk-hack-camp/LkMnAqDlnqM Paul2's email])<br />
<br />
* Meeting date: 5th December<br />
* Attendees: Me, Jonty, Russ, Mark, Martin, Martind, Jasper<br />
* Meeting minutes (in the order they were written down):<br />
<br />
We need to have some kind of explanation/'mission statement'/blurb<br />
thing to explain what the event is. Here is a first draft:<br />
<br />
<blockquote><br />
Hello,<br />
<br />
We're attempting to organise a three-day camping festival for the<br />
maker movement and are interested in your venue as a potential<br />
location. If you're not already aware of the community, these articles<br />
on other maker events might give you a better idea of what we're<br />
about.<br />
<br />
(insert links)<br />
<br />
Our plan is to use a venue for just over a week, with the actual<br />
event taking three days and the rest of the time allocated for<br />
setup/tear down. We'd be planning to have talks and workshops<br />
throughout the event, so if there's any inside space available it<br />
would be advantageous.<br />
<br />
So here's what we're looking for, and are hoping you can provide:<br />
* 250-500 people camping, varying on what the venue can accommodate<br />
* Between June 1st and September 8th 2011<br />
* Permission for an alcohol licence on-site (That we would acquire)<br />
<br />
If this sounds like your venue, we'd love to have a chat about taking<br />
it further.<br />
<br />
Thanks,<br />
Kegjrsuibergjibrehgb<br />
</blockquote><br />
<br />
<br />
Dates and timings:<br />
* Event will last three days (two being a weekend), with three days setup and two days takedown. Total 8 days.<br />
* Planned dates are weekends from the beginning of June to first weekend in September.<br />
<br />
Approximate budget/pricing:<br />
* We want to keep it under £100/ticket.<br />
* 250 people @ £100 = £25k<br />
<br />
Questions:<br />
* Space for 250-500 people<br />
* Location/Transport<br />
* Price range<br />
* Contact Details<br />
* Photos/area map<br />
* List of facilities (including indoor space)<br />
* Internet connection & potential expansion<br />
* Mobile phone coverage<br />
* Mains power (50w/person? - contact ccc and see what they do)<br />
* Nearby facilities (supermarkets etc)<br />
* Alcohol acceptance<br />
* Deposit/cancellation fees/contract<br />
<br />
Actions:<br />
* (to contact places from http://wiki.london.hackspace.org.uk/view/Project:UK_Hack_Camp/Candidate_sites )<br />
* Mersey youth camp,Charvil - Martin crypt<br />
* Observatory science centre , Upper Heyford - jonty<br />
* Contact Secret Garden Party, update website with questionnaire (google form?), quote for power generation?, google sponsorship - russ<br />
* Debden House, Bovington, contact CCC about power- Paul<br />
* Hainult, Whitchurch - mark<br />
* Long marston airfield, Newbury West - martind<br />
* Donnington, Ruckus APs - jasper<br />
* Matterley - anyone on the mailing list who has a contact here?<br />
<br />
Potential sponsors:<br />
* Broadband Suppliers, high profile tech companies, O'reilly, Microsoft, Sparkfun, Element 14, Arm, Zen, BT, Google, Ruckus<br />
* Benefits: Logo on website, potential talk?, stand in a commercial/selling area, sponsor staff tshirts?<br />
<br />
Other activities:<br />
* UKHAS/high altitude stuff?<br />
* Commercial license for displays?<br />
* Area for selling/stalls etc?<br />
* Screen priting<br />
* Crafting<br />
* Knitting<br />
* Contact brighton maker faire<br />
<br />
Talks:<br />
* 1 stream @ 1 talk per hour = 30 talks. £3k in free tickets<br />
* 1 stream of lightening talks?<br />
* Workshop area<br />
* Hack area<br />
<br />
Safe drinking/drug use<br />
* Two tactics: council event application and on site during event<br />
<br />
Jobs/voluteering:<br />
* No one will do 72 hours straight<br />
* probably going to need about 50 shifts to cover work. This is £5k in tickets potentially...<br />
<br />
Children:<br />
* Armbands<br />
* Liscensing<br />
* Lost child strategy<br />
<br />
Venue to be agreed by end of January.<br />
<br />
Next meeting:<br />
Monday 12th 8pm - IRC<br />
<br />
I have registered #ukhackamp-meeting on freenode and suggest we use<br />
that. Then non-londoners can be involved.<br />
<br />
Monday 19th 8pm - Real life in a pub</div>Martind