Project:UK Hack Camp/Minutes/2012-03-05

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2012-03-05 21:40:14

Agenda

  • MK progress update
  • Debden
  • Infrastructure
  • Funding
  • Commerce

Debden

Debden offer was too expensive: £25k. I.e., our backup site is unrealistic.

MK progress update

  • actual rate: £250/day (not £100 as originally noted)
  • TODO: Russ/Mark need to send email: yes we want the venue
    • payment modalities?

Infrastructure

  • once venue is secured: need to get quotes for misc service providers
    • biggest cost/risk factor: power, Internet; Beeny has contacts
    • Internet also critical selling point for tickets
      • TODO: Need to get Jasper's Internet crew up and running (Jonty will nudge)
    • portaloos are easier to source

Funding

Sponsorship Drive

  • Russ suggests this is one of the few things we can start early, even without having venue commitment
  • we won't rely on sponsors, but having one or two will make some things easier
  • but: we don't have much to show atm: no previous event, many things unclear.
  • Need to figure out how to approach this. Scattershot approach?
  • should we prepare a price list?
  • do we know any people with experience? let's build a team who can then prepare this
  • TODO: Jonty to talk to his two specialists
  • TODO: Russ to write a blurb

Commerce

Market/stalls

  • likely that people will want to sell stuff
  • where do we draw the line between hackers selling their own kits (very much encouraged) and businesses who need to pay for the privilege?
  • let's check out HAR/CCC precedents
  • one potential line to draw: "open source" vendors get free stalls
  • one option to organise this: every stall/vendor needs to register; some people get free stalls
  • but: we would prefer things to be as self-organising as possible; such centralisation works against that
  • could have a big "market marquee" provided by the festival
  • TODO: martind to research precedents

Food stalls?

  • vendors would need a Food Hygiene Certificate (statutory requirement)

Talks

  • will assemble team once venue is clear
  • will issue call for talks at least 3 months in advance
    • let's assemble a list of suggested topics/speakers soon

Next Steps

(copied from above)

  • TODO: Russ/Mark need to send email: yes we want the venue
  • TODO: Need to get Jasper's Internet crew up and running (Jonty will nudge)
  • TODO: Jonty to talk to his two sponsorship specialists
  • TODO: Russ to write a blurb for sponsors
  • TODO: martind to research precedents for stalls/commerce (HAR, CCC, others?)