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Organisation/2016 EGM: Difference between revisions
From London Hackspace Wiki
→Resolution 6
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=== Resolution 6 === | === Resolution 6 === | ||
<blockquote> | <blockquote> | ||
The grievance procedure is not fit for purpose as it stands | The grievance procedure is not fit for purpose as it stands - it needs to be reviewed and properly documented and it should satisfy the following requirements for it to be even handed and fair for all members of LHS: | ||
* Time frames are set for when a complaint can be made (i.e. current events only) and for the response and actioning of it, including appeals - all grievance issues must be treated in exactly the same manner and there should be no short cuts and no workarounds with changes to the process only able to come from a similar review as is proposed now. | |||
* A sub-group of directors/trustees and members plus one other external person should form the "Grievance Panel"* and the positions should be rotated (the directors/trustees tasked with this role should be changed on a periodic basis - not longer than every 6 months). External/independent oversight* from a professional person i.e. accountant, solicitor, etc. (and not a director/trustee of LHS) should be included for transparency and fairness and to prevent the potential for abuse and maladministration. | |||
* There must be a clear separation of duties (in terms of function and operation)* - the directors/trustees should have someone impartial involved in all cases for fairness and a Chinese Wall* should exist between the directors/trustees and the Grievance Panel whilst the process is working no matter the seriousness of the grievance or complaint. | |||
* The grievance procedure should be evidence lead - if independent witnesses or video footage is available this should be used, but if it is not then the individuals concerned should be able to put their case forward either in person or writing with relative ease (someone independent who is bound by professional codes of conduct would help here too). | |||
* All allegations should be put to the member concerned early on in the process so that he or she is fully aware and has the opportunity to respond to the Grievance Panel. | |||
* Have an appropriate and timely appeals process. | |||
*That complete and proper records are kept. | |||
* That this process is added to the memorandum and articles of association as appropriate (especially starred "*" points). | |||
* No cases should be progressed until this balanced process is in place. | |||
The details underneath these key concepts to be agreed between a small sub-committee of say three trustees and two LHS members during the month after the EGM. | |||
</blockquote> | </blockquote> | ||
Proposed by Sara Ensor | Proposed by Sara Ensor | ||
