Organisation/2011 AGM

The Hackspace Foundation 2011 Annual General Meeting will be held on the evening of Wednesday the 27th of July at 8pm. The venue is the Trampery on Bevenden Street. It should last less than an hour.

Attendance

The meeting is open to paid-up members only, and your membership status will be checked on entry. We'll probably go to the pub afterwards - which non-members are welcome to attend - but we're not going to make it a big thing.

Agenda

If anyone is likely to have an issue with any of the items on this agenda, we would strongly advise you to get in contact with Russ or another director beforehand.

Resolution 1: Special Resolution on change of company name

That the name of the company be changed to London Hackspace Ltd.

We propose to change the name from Hackspace Foundation to London Hackspace Ltd. in order to:

• Clarify that this company is primarily involved in the running of the London Hackspace
• Resolve the confusion which sometimes arises from us not having the word "limited" in our name

Resolution 2: Transfer of UK Hackerspaces assets

1. That the directors are authorised to create a new organisation for the benefit of all UK hackerspaces.
2. That any assets held by the company for the benefit of all UK hackerspaces be transferred to the above organisation.

We currently hold some assets which are for the benefit of all UK hackerspaces. (This includes around £500 in cash, and the hackspace.org.uk domain.) We'd like to formalise the plan to transfer these to a new entity which can administer them and other funds, to remove any conflict of interest that London Hackspace has in holding them.

Resolution 3: Special resolution on adoption of the new constitution

That the new Articles of Association be adopted.

We will be voting on adopting new Articles of Association which will make it possible to register the London Hackspace as a charity. It will also be greatly modernised and include the first stage of the transition to One Click Orgs.

An almost-final version of the new Articles is available to read here. The only remaining changes to be made are to codify the directors' election policy as discussed on the mailing list. Specifically:

• Elections have to happen every year.
• Elections held electronically across all members.
• Method of election is Meek STV with a "none of the above" option

All changes to the Articles during this process are visible in the Github changelog.

Election of directors

The directors' election will be announced. We intend to hold this under the new electronic voting rules, so all members will be eligible to vote after the AGM.

The candidates are:

• Jonty Wareing (existing director retiring and standing for re-election)
• Alex Smith (existing director retiring and standing for re-election)
• Martin Dittus (nominated by Amran Anjum)
• Mark Steward (nominated by Russ Garrett)
• Philip Roy (nominated by Robert Leverington)