Project:UK Hack Camp/Minutes/2012-03-05

2012-03-05 21:40:14

Agenda

• MK progress update
• Debden
• Infrastructure
• Funding
• Commerce

Debden

Debden offer was too expensive: £25k. I.e., our backup site is unrealistic.

MK progress update

• actual rate: £250/day (not £100 as originally noted)
• TODO: Russ/Mark need to send email: yes we want the venue
  • payment modalities?

Infrastructure

• once venue is secured: need to get quotes for misc service providers
  • biggest cost/risk factor: power, Internet; Beeny has contacts
  • Internet also critical selling point for tickets
    • TODO: Need to get Jasper's Internet crew up and running (Jonty will nudge)
  • portaloos are easier to source

Funding

Sponsorship Drive

• Russ suggests this is one of the few things we can start early, even without having venue commitment
• we won't rely on sponsors, but having one or two will make some things easier
• but: we don't have much to show atm: no previous event, many things unclear.
• Need to figure out how to approach this. Scattershot approach?
• should we prepare a price list?
• do we know any people with experience? let's build a team who can then prepare this
• TODO: Jonty to talk to his two specialists
• TODO: Russ to write a blurb

Commerce

Market/stalls

• likely that people will want to sell stuff
• where do we draw the line between hackers selling their own kits (very much encouraged) and businesses who need to pay for the privilege?
• let's check out HAR/CCC precedents
• one potential line to draw: "open source" vendors get free stalls
• one option to organise this: every stall/vendor needs to register; some people get free stalls
• but: we would prefer things to be as self-organising as possible; such centralisation works against that
• could have a big "market marquee" provided by the festival
• TODO: martind to research precedents

Food stalls?

• vendors would need a Food Hygiene Certificate (statutory requirement)

Talks

• will assemble team once venue is clear
• will issue call for talks at least 3 months in advance
  • let's assemble a list of suggested topics/speakers soon

Next Steps

(copied from above)

• TODO: Russ/Mark need to send email: yes we want the venue
• TODO: Need to get Jasper's Internet crew up and running (Jonty will nudge)
• TODO: Jonty to talk to his two sponsorship specialists
• TODO: Russ to write a blurb for sponsors
• TODO: martind to research precedents for stalls/commerce (HAR, CCC, others?)