Project:UK Hack Camp/Minutes/2012-03-05

2012-03-05 21:40:14

Agenda

Debden

Debden offer was too expensive: £25k. I.e., our backup site is unrealistic.

once venue is secured: need to get quotes for misc service providers
- biggest cost/risk factor: power, Internet; Beeny has contacts
- Internet also critical selling point for tickets
  - TODO: Need to get Jasper's Internet crew up and running (Jonty will nudge)
- portaloos are easier to source

Sponsorship Drive

Russ suggests this is one of the few things we can start early, even without having venue commitment
we won't rely on sponsors, but having one or two will make some things easier
but: we don't have much to show atm: no previous event, many things unclear.
Need to figure out how to approach this. Scattershot approach?
should we prepare a price list?
do we know any people with experience? let's build a team who can then prepare this
TODO: Jonty to talk to his two specialists
TODO: Russ to write a blurb

Market/stalls

likely that people will want to sell stuff
where do we draw the line between hackers selling their own kits (very much encouraged) and businesses who need to pay for the privilege?
let's check out HAR/CCC precedents
one potential line to draw: "open source" vendors get free stalls
one option to organise this: every stall/vendor needs to register; some people get free stalls
but: we would prefer things to be as self-organising as possible; such centralisation works against that
could have a big "market marquee" provided by the festival
TODO: martind to research precedents

Food stalls?

will assemble team once venue is clear
will issue call for talks at least 3 months in advance
- let's assemble a list of suggested topics/speakers soon

(copied from above)